Our Services
Three Ways to Facilitate an AI Pilot
Each service is designed for a different stage in the pilot journey — from first question to final decision.
Back to HomeOur Methodology
How We Approach Every Pilot
Every engagement at Cortex Bay starts with a clear question and ends with a written output. In between, we use a facilitated process that keeps the team aligned, surfaces problems early, and produces documentation that remains useful after we are no longer involved. The three services below map to three distinct phases in the AI pilot lifecycle.
Phase 1 — Define
Shape the question, scope the pilot, identify risks before any work begins.
Phase 2 — Run
Facilitate the sprint with weekly check-ins, milestones, and a fair results review.
Phase 3 — Decide
Advise on whether to take the pilot further and document the rationale clearly.
Service 01
Pilot Scoping Session
A focused session to shape a small, well-defined AI pilot — clarifying the question, the success measures, and the data and compute needed to try it. We keep the scope honest and modest. Suited to teams testing an idea for the first time, or to teams that have tried an informal pilot and want to approach the next one more carefully.
Pre-session intake: team completes a short context form
Two-to-three hour facilitated session with key stakeholders
Pilot one-pager produced: question, scope, data, success criteria
Risk list delivered: data gaps, feasibility concerns, ethical flags
Pilot one-pager deliverable
Risk list included
Completed within one week of booking
Service 02
Guided Pilot Sprint
A facilitated sprint where we help a team run a short pilot end to end — supporting planning, check-ins, and a fair review of results. Guidance is hands-on and grounded in the team's context. Best suited to cross-functional groups where different parts of the organisation need to be working from the same understanding.
Sprint kickoff: agree plan, milestones, and definition of done for each stage
Weeks 1–3: weekly check-in calls, blockers surfaced and addressed
Week 4: results review session — what worked, what did not, and why
Sprint results review document delivered within five working days
Sprint plan document
Four weekly check-in sessions
Results review document
Milestone notes throughout
Service 03
Pilot-to-Production Advisory
An advisory engagement that helps a team decide whether and how to take a successful pilot further — documenting lessons and outlining sensible next steps without over-promising. We act as an independent advisor at a decision point, helping teams think through what production readiness actually requires in their specific context.
Month 1: review pilot artefacts and conduct stakeholder interviews
Month 2: assess production readiness across technical, operational, and risk dimensions
Month 3: produce transition plan and documented rationale for go/no-go recommendation
Three-month advisory engagement
Periodic reviews at agreed milestones
Transition plan document
Documented go/no-go rationale
Decision Guide
Which Service Fits Your Situation?
Use this table to match your current stage with the right service. Teams can start at any point and move to the next phase when ready.
| Feature | Pilot Scoping | Guided Sprint | P-to-P Advisory |
|---|---|---|---|
| Best for | Testing an initial idea | Running the pilot | Post-pilot decision |
| Duration | ~1 week | 4 weeks | 3 months |
| Scoping brief | |||
| Sprint facilitation | |||
| Results review | |||
| Transition plan | |||
| Price (RM) | 490 | 1,720 | 2,960 |
Professional Standards
Shared Across All Services
Client Confidentiality
All engagement materials, data, and findings are treated as confidential. We do not share client details or pilot specifics with third parties.
Written Scope Agreement
Every engagement begins with a written scope document that both parties review. No work begins without a clear, agreed understanding of what will be delivered.
Vendor-Neutral Advice
Cortex Bay has no commercial arrangements with AI platforms or tooling providers. Recommendations are based on the team's context and the pilot's evidence.
Artefact Ownership
All documents produced during the engagement belong to the client. Cortex Bay retains no proprietary claim over scoping briefs, sprint plans, or advisory outputs.
Milestone Accountability
Sprint and advisory engagements track progress against defined milestones. If a milestone is not met, we surface this promptly and agree on how to address it.
Post-Engagement Follow-Up
At 30 days after each engagement closes, we check in with the client to see how the artefacts are being used and whether any clarification is needed.
Pricing
Fixed Fees, No Surprises
All prices in Malaysian Ringgit (RM). Each service has a single fixed fee covering everything listed in the deliverables.
Pilot Scoping
RM 490
per session
- One facilitated session
- Pilot one-pager
- Risk list
- Completed within one week
Guided Sprint
PopularRM 1,720
four-week engagement
- Sprint kickoff session
- 4 weekly check-in calls
- Sprint plan document
- Results review document
- Milestone notes
P-to-P Advisory
RM 2,960
three-month engagement
- Stakeholder interviews
- Periodic milestone reviews
- Transition plan document
- Go/no-go rationale
- 30-day follow-up included
Next Step
Not sure which service fits? We can help you decide.
Send us a brief description of where you are in your AI pilot journey and we will suggest the most suitable starting point — with no obligation to proceed.
Get in Touch