AI Pilot Facilitation · Kuala Lumpur
Shape Your AI Pilot with Clarity and Structure
Cortex Bay works with teams across Malaysia to scope, run, and assess AI pilots in a way that keeps the work honest, the scope realistic, and the conclusions useful. We bring structure to the process so your team can focus on the substance.
What We Offer
Three Ways to Work Together
Pilot Scoping Session
A focused session to shape a small, well-defined AI pilot — clarifying the question, success measures, and the data requirements to test it sensibly. We keep the scope honest and modest.
- Pilot one-pager deliverable
- Risk list included
- Suited to teams testing an idea
- One session with a scoping brief
RM 490
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Guided Pilot Sprint
A facilitated sprint where we help a cross-functional team run a short pilot end to end — supporting planning, weekly check-ins, and a fair review of results grounded in the team's context.
- Four-week engagement
- Weekly check-in calls
- Sprint plan included
- Results review document
RM 1,720
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Pilot-to-Production Advisory
An advisory engagement helping a team decide whether and how to take a successful pilot further — documenting lessons and outlining sensible next steps without over-promising. We act as an independent advisor.
- Three-month engagement
- Periodic reviews included
- Transition plan document
- Documented rationale
RM 2,960
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What Good Facilitation Brings to a Pilot
Clear scope from the start
Pilots that drift lose their value quickly. We help teams define a tight, answerable question before any work begins.
Independent perspective
We have no stake in any particular AI vendor or tool. Our guidance reflects what makes sense for your team's situation.
Documentation that holds up
Each engagement produces written artefacts your team can reference, share with leadership, or hand off to implementation partners.
Cross-functional alignment
AI pilots often stall because different parts of the organisation have different expectations. We facilitate alignment across stakeholders.
Risk awareness built in
Every scoping brief includes a risk list. We surface data, compute, and feasibility concerns before they become problems mid-sprint.
Honest go/no-go framing
Not every pilot should become a production system. We help teams read their results fairly and make a sound decision about what comes next.
Infrastructure & Ecosystem
Built on solid AI foundations
Our facilitation work is grounded in how modern AI actually runs — from compute infrastructure to the model layer. When we help a team scope a pilot, we account for the full stack, so the plan we write is buildable, not just plausible on a whiteboard.
Compute layer
NVIDIA GPU infrastructure
Most production-grade AI workloads today run on NVIDIA GPU hardware — whether through cloud providers such as AWS, Azure, or GCP, or on dedicated on-premise clusters. NVIDIA's CUDA ecosystem underpins the training and inference pipelines behind the large language models and computer vision systems that teams typically explore in pilots.
When we scope a pilot, one of our first questions is where compute will come from and what it will cost. A pilot that requires a dedicated A100 cluster has a very different resource profile from one that runs on a managed API endpoint. We help teams understand that difference early, so the budget conversation happens before sprint work starts, not halfway through.
Cloud GPU
NVIDIA T4 / A10G / H100 instances via cloud providers — suitable for most pilot inference workloads without dedicated hardware.
On-premise clusters
Teams with data residency constraints often run pilots on existing NVIDIA DGX or RTX nodes. We help map workload to available capacity.
Compute budgeting
Every scoping brief includes a compute estimate. No pilot should start without a realistic sense of what GPU hours will cost to run it.
Model layer
Navigating the AI model landscape
The number of available AI models has grown considerably over the past two years. Choosing the right model for a pilot is not purely a technical decision — it involves cost, data privacy, latency requirements, and the capability gap between what a team needs now and what they plan to scale. We help teams make that choice with a clear head rather than following marketing noise.
Large language models
Text generation, summarisation, and structured extraction. We assess whether an API-based LLM or a fine-tuned open-weight model fits the pilot's data and latency constraints.
Computer vision
Object detection, classification, and document parsing. Often GPU-intensive; we size compute requirements as part of the scoping brief.
Predictive & tabular
Classical ML and gradient-boosting models for forecasting and classification tasks. Lower compute overhead; easier to explain to non-technical stakeholders.
Agentic workflows
Multi-step LLM pipelines that call tools or interact with existing systems. We help teams understand the reliability and cost profile before committing to an agent-based design.
We are vendor-neutral
Cortex Bay does not resell NVIDIA hardware, cloud GPU capacity, or any AI model API. We have no referral relationship with any infrastructure or model provider. When we mention NVIDIA, OpenAI, or any other platform in a scoping brief, it is because that option fits the team's situation — not because we have a commercial reason to recommend it. That independence is one of the things our clients find most useful.
Ready to Start
Have an AI idea your team wants to test?
Tell us about it and we will work out which service fits your situation. No sales pitch — just a direct conversation about what you are trying to do.
Common Questions
Frequently Asked Questions
What does a Pilot Scoping Session actually involve?
We spend a structured session with your team — typically two to three hours — working through the question you want the pilot to answer, the data you have available, how you would measure a useful outcome, and what a reasonable scope looks like. Afterward we produce a one-page scoping brief and a short risk list.
Who should be in the room for a Guided Pilot Sprint?
Cross-functional teams tend to get the most from the sprint format. That means someone who owns the business problem, someone who understands the data, and, if possible, someone from IT or engineering. We adapt our facilitation to the size and composition of your group.
Do we need technical expertise before we begin?
No. Our facilitation is designed for teams at various levels of AI familiarity. We explain concepts in plain language and focus on practical decision-making rather than technical depth. If your team already has technical members, we work alongside them rather than replacing their judgement.
How long does each engagement take?
The Pilot Scoping Session is a single session with follow-up documentation, typically completed within a week. The Guided Pilot Sprint runs over four weeks with weekly check-ins. The Pilot-to-Production Advisory is a three-month engagement with periodic reviews at agreed milestones.
What if our pilot does not succeed?
A negative result is still a useful result. Part of good pilot facilitation is structuring the work so that a "no" answer is informative rather than wasted effort. We help teams document what they learned and what that means for next steps, whether that is a redesigned pilot or a decision to pause the direction entirely.
Is there an option to move from one service tier to the next?
Yes. Many teams begin with a Scoping Session and, if the brief looks promising, proceed into a Guided Sprint. The scoping brief produced in the first engagement carries directly into the sprint plan, so no work is repeated. Similarly, a team finishing a sprint can move into the advisory engagement if the results support moving forward.
How are sessions conducted — in-person or remotely?
We are based in Kuala Lumpur and can meet in person for clients in the Klang Valley. For teams elsewhere in Malaysia, all sessions are available via video call. Most check-ins and reviews during the sprint and advisory engagements are conducted remotely for convenience.
Where to Find Us
Our Location
Suite 5-1, The Vertical, Bangsar South, 8 Jalan Kerinchi, 59200 Kuala Lumpur
Get in Touch
Talk to Us About Your Pilot
Contact Details
Phone
+60 3-7931 6048Office (Kuala Lumpur)
Suite 5-1, The Vertical
Bangsar South, 8 Jalan Kerinchi
59200 Kuala Lumpur
Operator / Registered Office
TOUTAIN THIERRY CHRISTOPHE BERNARD
4 RUE DES JARDINS VILLEURBANNE, 69100 France
SIREN 451 847 420 · Rep. GEISER BRIANNA LYNN
Working Hours
Mon–Fri: 9:00 AM – 6:00 PM
Closed on Malaysian public holidays